Wedding Event Plan Example

Pre-wedding preparation

  1. Finalize guest list and send out invitations

  2. Choose ceremony and reception venues

  3. Hire wedding planner or coordinate with vendors

  4. Choose wedding theme, color scheme, and decor

  5. Finalize menu and catering arrangements

  6. Book photographers, videographers, and entertainment

  7. Arrange transportation for wedding party and guests

  8. Plan for accommodation of out-of-town guests

  9. Choose wedding attire and accessories for bride, groom, and wedding party

  10. Schedule hair and makeup appointments

  11. Finalize wedding day schedule and distribute to vendors and wedding party


  • Guests arrive and find their seats

  • Wedding party enters and takes their positions

  • Ceremony begins (e.g. exchange of vows, rings, kiss)

  • Ceremony ends with recessional and guests exit

  • Wedding party and family members take photos


  • Guests arrive and take their seats for dinner

  • Introduction of the wedding party and first dance

  • Dinner is served and speeches are given

  • Dancing, entertainment, and other festivities take place

  • Bouquet and garter toss, cake cutting

  • Late-night snacks and refreshments

End of the event

  • Farewell to guests and goodbye to the newlyweds

  • Clean up and final vendor payments

  • Collect wedding keepsakes and memories

  • Arrange for transportation to hotel or airport for out-of-town guests

  • Prepare for the honeymoon or depart on the honeymoon